The first few minutes of an incoming telephone call are critical if you want to turn an inquiry about your company's products or services into a long term customer relationship. Research shows that you only have about seven seconds in which to take charge of the call and capture the prospective customer or client's attention. If you don’t gain immediate control of the conversation you could lose the chance of developing business for your company. The following examples show you how key phrases can turn a common, every day price inquiry into a selling situation, that in turn produces a new customer for your company or firm.

The Introduction

Typical opening: Good morning, ABC Company.

The caller will now ask a question and basically take control of the transaction. It's best to answer the call with a question.

An effective approach: Good morning (smile, it can be heard in your voice). Thank you for calling ABC Company. This is Mary Stevens, how may I help you?

By thanking your prospect you build rapport and make her feel good that she called your company. By identifying yourself, prospects are no longer dealing with an institution, they are now working with a “real person.” Then, by asking a question you are taking control of the conversation. In a transaction of any kind, the person that asks the questions is in control of the process.

The Inquiry:

Customer: What is your price on one grundle of your 301 Widgets in black,?

Typical response: I’ll have to look that up. Just one moment please. . . The price is $ _______ for a minimum order of one grundle.

A better approach: I’d be glad to give you the pricing on Widgets, but may I first ask, are you looking for an overnight delivery on the entire qrundle or are you planning to receive them in incremental shipments?

First you make a statement to transition into other questions.

Customer: Well, I’m looking to get the best price I can find.

Typical response: Well, our prices are competitive. A grundle in black costs $ ______ if shipped as a whole.

A more effective approach: Where are you purchasing your Widgets at this time?

Now use additional questions like this one to find out more about the customer and her specific needs. Here are a few samples to review:

• Does your present supplier offer a price break on your shipping approach?

• How do you use this style of widget in your production?

• If you felt you could get a competitive price on a grundle of black widgets andpossibly

lower your shipping costs, would you consider purchasing our 301s?

• Tell me about your specific Widget storage situation at your production facility?

Take some time after finishing this learning guide to write down some questions that you might ask about your products or services. Keep this list of questions where you can use them during future price inquiries. Refer to your list often until the questions are firmly set in your mind and are used on a regular basis.

The Close

Typical close: Well our prices are competitive and we’d love to do business with you. Best approach: We have several approaches to help you get the best pricing and delivery on Widgets, but I need to take 15, no more than 20 minutes to discuss them with you. Would it be possible for you to come into our plant or we could have a representative meet you at your office so that we could discuss these options further?

Realistically, many of your callers will decline your offer of assistance. Most prospects will just push you for your prices and then hang up. However, from time to time, this approach will strike a chord with a prospect. This caller will sense that you really care about his needs and will be willing to let you set an appointment.

Even though this approach may only attract a few new customers or clients out of the hundreds of people who call for information, over a period of several months, these few will begin to add up to a significant number. And remember, these are customers and accounts that may never have been attracted to your company if you had just given the caller your prices.

By putting a time frame of 15 no more than 20 minutes on your meeting with the prospect, your offer of help will appeal to more of these callers. People are concerned about time, so by setting a time frame for them, you help to reduce their concerns.